Scheduling and Planning Software for All Your Workforce

Plan Unlimited Staff, Employees, Clients, Equipment...

Schedule Staff

You can schedule all the work for your staff, employees, clients and external people like contractors, all in a single secure tool with great visibility.

Employees Work

Schedule any type of work or activity. Plan and track work, jobs, services, installations, surveys, projects and many others, as you can create your own categories the way you need.

Staff Time

Schedule blocks of time from minutes to years and include the staff, employees, assets and tags you need. Our system ensures you have no more double booking or off time issues.

This is how you will save time, money and reduce workload...

Fast drag and drop scheduling with help from the built-in skills and availability wizard.
No planning errors with our automatic conflict and availability checks and warnings.
Improved scheduling gives you clear visibility and better utilisation of all your resources.
Reduce everyone's manual paperwork with automated timesheets, statistics and reports.
Spend less time scheduling, do less manual work and reporting, have fewer calls and emails.
Save time by linking to Outlook, Gmail, Salesforce, Slack, and so many more.
Reduce errors and missed bookings with our app, automatic notifications and reminders.
No missed bookings due to a clear view, access and alerts for all users on any device.

Join over 7000 clients already trusting 'Schedule it' to improve their efficiency, maximize utilisation, minimize wasted time and reduce their overall costs.

Top Staff Scheduling Software Features

Powerful Views and Layouts

Choose between 8 different views, calendars and layouts to view your staff and their all scheduled work just as you need.

Allow the schedulers and the staff to view the schedule and workload in the best way. Every person can choose their own preferred schedule views for the device they are using and tasks they are trying to complete.

Quick and Easy, Drag and Drop

Plan your staff with a click, or drag and drop to reallocate and move work in seconds.

Our drag and drop interface allows for very rapid employee scheduling. When the work requirements change you can simply drag scheduled work to new staff or along the timeline to a different date.

Schedule Staff, Employees...

Schedule your staff, employees and any other resources or assets your staff need to get the work done.

Scheduling work may require the need for equipment, in a room, at a site, doing the work for a client. All your equipment, rooms, clients, courses, and any other assets can also be tagged and scheduled.

Tagging and Categorising

Tag your staff and the work for your staff to make viewing, filtering and reporting simple.

Create your own tags to making scheduling fast and easy as you just need to tag all the important details from preset lists and also eliminate the need for manual typing.

Reports and Statistical Analysis

Timesheets and reports on all your staff and the work they have done.

Create your own custom reports or use any of the free samples provided. Run timesheets, utilisation reports, and booking forms to see exactly how many hours are booked to each staff, total costs booked on a project, and how many hours are to be charged to a client.

Access Anywhere on Any Device

Allow your employees to access their work and schedule on their preferred device and software.

Scheduling can be done anywhere on any device with our powerful online web interface and our mobile apps. If you need a full scheduling tool to schedule your staff, or just a way for your employees to view what is scheduled, our apps can do it all.

Unlimited Event History and Audit Trail

Things change, allow everyone to see a log of these changes to understand who and why.

Initial scheduled work is often changed, updated and progressed. Having a log of each step, which includes the details of who made that change, can be very useful to get the full understanding.

Workflow Automations and External Integrations

Integrate your employees workload into the software tools you already use.

Employee scheduling is not an isolated activity and our API allows incoming data from your CRM tool, HR software, ticket or incoming call system, and outgoing updated data can be sent to back to your CRM, finance tool, messaging system or any of 1000s of other integrations.

Staff/Employee Scheduling App

Allow staff in any location with any device to view and update all scheduled jobs.

Check-in when arriving, give live feedback to the office as the job progresses, get the client to sign confirming of their satisfaction and check-out when leaving.

12 Top Tips for Choosing the Right Scheduling Software

Read our blog on 12 Top Tips for Choosing the Right Scheduling Software

12 Top Tips for Choosing the Right Scheduling Software

“Tip 1 - Before diving into the world of scheduling software, take the time to identify your unique requirements and objectives. Consider the type and frequency of appointments you handle, the number of users who need access, the number of resources you need... Read more on choosing the right scheduling software.

Staff Planning Strategies for Efficient Workforce Management

Read our blog on Staff Planning Strategies for Efficient Workforce Management

Staff Planning Strategies for Efficient Workforce Management

“1. Anticipating Workforce Needs: An effective staff planning process begins with forecasting the organization's future staffing requirements. This involves considering factors such as anticipated growth, project pipelines, seasonal demands, and changes in... Read more on staff planning strategies.

Beyond the Spreadsheet: Modernizing Your Staff Scheduling Techniques

Read our blog on Beyond the Spreadsheet: Modernizing Your Staff Scheduling Techniques

Beyond the Spreadsheet: Modernizing Your Staff Scheduling Techniques

“Effective scheduling is crucial for any business to run smoothly and efficiently. Traditionally, many organizations relied on manual methods like spreadsheets to manage their staff schedules. However, as businesses grow and become more complex, these... Read more on modernizing your staff scheduling.

What is the Difference Between Staff and Employees or Scheduling and Planning?

Staff scheduling typically refers to the process of planning and organizing the work and responsibilities of the entire workforce within an organization. This term is broader and can encompass various types of workers, including full-time employees, part-time employees, contractors, temporary staff, and even volunteers.

Employee scheduling specifically refers to the process of planning and organizing work for individuals who have formal employment contracts with the organization. This term is more specific and typically applies to full-time and part-time employees who receive regular pay and benefits.

What is the Difference Between Scheduling and Planning?

Both are crucial components of effective time and resource management, but they serve different purposes and involve distinct processes. Scheduling is the process of arranging, controlling, and optimizing work and tasks over a specific period. It involves assigning specific time slots for activities, tasks, or events. Planning is the process of setting goals, defining strategies, and outlining tasks and actions required to achieve those goals. It involves a broader, more strategic approach.

What Our Clients Say About Us

THESE COMPANIES TRUST AND USE SCHEDULE IT...

Fantastic tool and friendly UI. It has helped us to massively improve the necessary record keeping as well as all the planning. The business has seen huge improvements since we've implemented this."